Base
€8
per user / month
Everything you need
- Unlimited users
- Full Kanban boards
- Full Gantt planning
- Project hierarchy
- User specific communication channels
- Unlimited AI runs with 1 automation
AI project management assistantGDPR compliantMade in Germany
The plan that listens.
Your project buddy for the admin work: chasing updates keeping timelines, kanban boards, resource plans and your wikis up to date.
“I would not want to work without it anymore.”
Jörg Peier · Managing Director @ ebidtopayTask
Release 1.4
Customizable fields
Wiki side panel
Client presentation
Feedback round
Testing
Go-live
SepOctNov
→ next week
Today
To Do3
Feedback round
Testing
Go-live
In Progress2
Client presentation
Wiki side panel
Done1
Customizable fields
aicoo-core-dev / Release 1.4
Release 1.4
Ships customizable fields and the wiki side panel. The client sees both at the presentation. Go-live stays in November.
- OwnerJonas R.
- RiskClient availability for the presentation
- Linked6 tasks · Client project in Teams
Move the presentation and follow-ups a weekFrom Teams · the client asked for a later date
Applied. Your team doesn’t know yetTell them with a Proposal Mail
Sent. Your team is in the loopProposal Mail to 6 people · just now
Rejected. The plan stays as it wasaicoo will not ask again for this change
11 hback per person
every month
every month
Agents propose, you decideLiveSynced to Teams · Client project
Product tour
One workspace. Five things it keeps true.
- 01
Realtime Kanban
What gets agreed in a meeting, a mail or a message lands on the board as a proposed change to the task. Nobody copies it over by hand.
- 02
Timeline under control
When a mail or a meeting moves a date, aicoo proposes the shift in your Gantt chart. Where a critical point is still open, it prepares the mail that clarifies it. You only have to send it.
- 03
Put agents to work
A built-in agent that has read your mails, meetings and messages. Ask it anything in its own chat, or have it create and edit tasks for you.
- 04
Keep knowledge current
Shared wikis hold what your team knows. aicoo keeps them up to date from your mails, meetings and messages, and every entry links back to where it came from.
- 05
Automated Resource Board
When a meeting or a mail shifts the plan, resource planning shows who now has too much work. aicoo rebalances it automatically.
See it on your own project
client-projectClient projectShare
Search tasks…
Communication 2
Proposal Mails 1
To Do 18
Set up single sign-on for the client portal
Link meeting notes to tasks and wiki pages
Retry webhook delivery after a timeout
In Progress 3
Custom fields for task cards
Date format wrong in the German locale
Review 12
Anchor links break after a page rename
Draft a summary from the call transcript
Done 2
Replace favicon on the landing page
Custom fieldsIn progress → ReviewReview27 Jun 2026 → 17 Jun 202617 Jun 2026
Updates available for 2 fieldsUpdate available for 1 fieldAll changes accepted✕✓
Custom fields for task cards
Jonas R., Leo M.
From #client-project · Slack
CommunicationProposal delta
Agent chatPlan updatesAgents use verified, not raw, project data
Split Custom fields into smaller tasks
Proposal · 05Split “Custom fields” into 3 tasks · 11 dDone. 3 tasks added to the plan
RejectApprove
Ask the agent…Send
Pages (A–Z)
Filter pages
004 Data Sources and Data MappingUpdated 15 minutes ago
006 Security and Access ConceptUpdated 15 minutes agoUpdated just now
007 Testing StrategyUpdated 15 minutes ago
008 Penetration Test ResultsUpdated 15 minutes ago
009 User Acceptance Test PlanUpdated 15 minutes ago
006 Security and Access Concept
Proposal review · from the architecture call
08 Access reviewUsers get access per project.08 Access reviewUsers log in with their company account (SSO).09 Data access09 Data accessClient users see shared boards only.
RejectApprove
Proposed by aicoo · nothing applied until you approveApplied · the page is up to date
PPT export moved to 14.10 → 2 people over capacityApplied · Emmy takes 2 days, nobody is over capacity
RejectApprove
Resource21Tu22We23Th24Fr25Sa26Su27Mo28Tu29We30Th1Fr2Sa3Su4Mo
Open demand
9 demands0 deliverables
Release 1.4 QA3 demandsPPT export2 demands · 14.10Resource effects1 deliverableCustom fields20 deliverablesClient presentation5 deliverables
Tim K.Frontend
David R.Backend
Emmy L.Design
Jonna P.QA
How It Works
Connect your communication channels
Integrate emails, meetings, and chats in just a few clicks.
Connect your project management tool
Link Jira, MS Project, or similar tools without changing your workflow.
Get automatic update proposals
aicoo highlights required plan updates and proposes clarification-mails based on real communication.
Key Benefits
Automatic plan updates
aicoo turns everyday communication into concrete update proposals for your project plan—no manual syncing required.
Nothing gets lost
Decisions, tasks, and risks are continuously extracted from communication and reflected where your team actually works.
Early clarification alerts
aicoo detects ambiguities and missing information early and suggests clarification messages before issues escalate.
Seamless integration
Connect aicoo to Jira, MS Project, and your communication channels without changing established workflows.
Less coordination, more work
Reduce status meetings, follow-ups, and documentation overhead—freeing time for what actually moves the project forward.
Built for professionals
Designed for complex, multi-stakeholder projects with a strong focus on structure, traceability, and data protection.
Our Impact
50%
Workload Reduction
Repetitive tasks are automated, freeing up project managers.
75%
Fewer Missed Issues
Significant improvements in project timelines and costs.
90%
Customer Satisfaction
Based on pilot customer testing.
80%
Accuracy
Proposals and recommendations reliably support project managers.
What Our Customers Say
★★★★★
"aicoo takes the part of project work nobody enjoys: writing up meetings, chasing decisions, keeping the plan current. It does it in the background and it does it well. I would not want to work without it anymore."
Jörg runs projects with many stakeholders and little time for documentation. Minutes and decisions used to ride along on the side.
Jörg Peier
Managing Director @ ebidtopay
★★★★★
"In our line of work, things shift constantly. And every time a task moves, the resource plan has to be adjusted with it. With 75 employees that is a lot of manual work, and things slip through: people end up double booked. aicoo picks up exactly those changes from emails and meetings and pulls the plan straight again. That is why we decided to go with it."
Oliver leads a surveying firm with 75 employees and dozens of parallel projects. Keeping staffing in sync with a schedule that changes every week meant constant manual rework.
Oliver Wuttke
Managing Director @ Wuttke Ingenieure
Simple, transparent pricing
Choose the plan that fits your team. Upgrade whenever your projects grow.
Pro
€25
per user / month
Everything in Base, plus
- Team wiki
- Resource planning
- Pro support
- Customizable reporting dashboard
- Collaborative communication channels
- Extended permissions management
- Customizable fields
- Unlimited AI runs with 10 automations
Enterprise
Advanced security, control, and dedicated service for larger organizations.
Everything in Pro, plus
- SSO and SCIM provisioning
- Premium support with SLA
- Data migration and onboarding
- Recover projects
- Quarterly check-ins
- Dedicated customer success manager
- Invoice billing
- Advanced audit logs and compliance controls
- Custom integrations and API access
Compliance and data security – built for mid-sized companies
From GDPR to your customer's IT security questionnaire: your project data is stored on German servers, encrypted in transit and stays under your control at all times.
aicoo LegalData stored in Germany
GDPR compliant
99.95% uptime
Encrypted data transfer
Get to know aicoo in 30 minutes
Book a meeting and learn how aicoo automatically turns communication into up-to-date project plans, tasks, and status updates.