Base
€6.40per user
/ month
/ month
Everything you need to plan and run projects.
Get Started- Unlimited users
- Full Kanban boards
- Full Gantt planning
- Project hierarchy
- User specific communication channels
- Unlimited AI runs with 1 automation
The plan that listens.
Your project buddy for the admin work: chasing updates keeping timelines, kanban boards, resource plans and your wikis up to date.
“I would not want to work without it anymore.”
Jörg Peier · Managing Director @ ebidtopayTask
Release 1.4
Customizable fields
Wiki side panel
Client presentation
Feedback round
Testing
Go-live
SepOctNov
→ next week
Today
To Do3
Feedback round
Testing
Go-live
In Progress2
Client presentation
Wiki side panel
Done1
Customizable fields
aicoo-core-dev / Release 1.4
Release 1.4
Ships customizable fields and the wiki side panel. The client sees both at the presentation. Go-live stays in November.
- OwnerJonas R.
- RiskClient availability for the presentation
- Linked6 tasks · Client project in Teams
Move the presentation and follow-ups a weekFrom Teams · the client asked for a later date
Applied. Your team doesn’t know yetTell them with a Proposal Mail
Sent. Your team is in the loopProposal Mail to 6 people · just now
Rejected. The plan stays as it wasaicoo will not ask again for this change
11 hback per person
every month
every month
Agents propose, you decideLiveSynced to Teams · Client project
Product tour
One workspace. Five things it keeps true.
- 01
Realtime Kanban
What gets agreed in a meeting, a mail or a message lands on the board as a proposed change to the task. Nobody copies it over by hand.
- 02
Timeline under control
When a mail or a meeting moves a date, aicoo proposes the shift in your Gantt chart. Where a critical point is still open, it prepares the mail that clarifies it. You only have to send it.
- 03
Put agents to work
A built-in agent that has read your mails, meetings and messages. Ask it anything in its own chat, or have it create and edit tasks for you.
- 04
Keep knowledge current
Shared wikis hold what your team knows. aicoo keeps them up to date from your mails, meetings and messages, and every entry links back to where it came from.
- 05
Automated Resource Board
When a meeting or a mail shifts the plan, resource planning shows who now has too much work. aicoo rebalances it automatically.
See it on your own project
client-projectClient projectShare
Search tasks…
Communication 2
Proposal Mails 1
To Do 18
Set up single sign-on for the client portal
Link meeting notes to tasks and wiki pages
Retry webhook delivery after a timeout
In Progress 3
Custom fields for task cards
Date format wrong in the German locale
Review 12
Anchor links break after a page rename
Draft a summary from the call transcript
Done 2
Replace favicon on the landing page
Custom fieldsIn progress → ReviewReview27 Jun 2026 → 17 Jun 202617 Jun 2026
Updates available for 2 fieldsUpdate available for 1 fieldAll changes accepted✕✓
Custom fields for task cards
Jonas R., Leo M.
From #client-project · Slack
CommunicationProposal delta
Agent chatPlan updatesAgents use verified, not raw, project data
Split Custom fields into smaller tasks
Proposal · 05Split “Custom fields” into 3 tasks · 11 dDone. 3 tasks added to the plan
RejectApprove
Ask the agent…Send
Pages (A–Z)
Filter pages
004 Data Sources and Data MappingUpdated 15 minutes ago
006 Security and Access ConceptUpdated 15 minutes agoUpdated just now
007 Testing StrategyUpdated 15 minutes ago
008 Penetration Test ResultsUpdated 15 minutes ago
009 User Acceptance Test PlanUpdated 15 minutes ago
006 Security and Access Concept
Proposal review · from the architecture call
08 Access reviewUsers get access per project.08 Access reviewUsers log in with their company account (SSO).09 Data access09 Data accessClient users see shared boards only.
RejectApprove
Proposed by aicoo · nothing applied until you approveApplied · the page is up to date
PPT export moved to 14.10 → 2 people over capacityApplied · Emmy takes 2 days, nobody is over capacity
RejectApprove
Resource21Tu22We23Th24Fr25Sa26Su27Mo28Tu29We30Th1Fr2Sa3Su4Mo
Open demand
9 demands0 deliverables
Release 1.4 QA3 demandsPPT export2 demands · 14.10Resource effects1 deliverableCustom fields20 deliverablesClient presentation5 deliverables
Tim K.Frontend
David R.Backend
Emmy L.Design
Jonna P.QA
How it works
It keeps the plan true, so you do not have to.
Most of a project manager’s day is talk. Calls, chats and mail carry the whole plan, and little of it gets written down. aicoo keeps everything up to date for you.
- 01Connect your channelsMail, meetings and chat, in a few clicks.
- 02aicoo proposesPlan updates and clarification mails, each with its source.
- 03You approveGantt, board and wiki change together.
4 onlineaicoo is reading the chat
DEADLINEDue Thursday · 14:00
Feedback round
from #release-1-4 chatFrom chat to plan
The plan hears what you agree on
A time set in chat becomes a task with a date. Nobody copies anything.
Tasks agreed in chat land here
Waiting for the first chat
Your processes, your rules
Automations that follow your team
Workflows, roles and automations are shaped around how you work. Tasks agreed in chat land in the right list.
What you are seeing
An example of how it can look in your own work chats.
A few words about the plan.A lot of time saved.
Where the hours come fromTired of files in ten different tools?47 sources linked
- Chatbots
- Meetings
- Mail & calendar
- Messages
Teams · Client projectZoom · 34 minGmail · 09:41Outlook · 11:20Meet · 21 minSlack · #client-projectCalendarChatGPTCopilotClaudeGeminiGantt
Release 1.4 · 7 work packages, 2 at riskKanban
Review · 12 cards, 3 waiting on a clientLinked to 4 tasks
05 · Architecture: services and ownersWiki
07 · Retro notes, week 38Resources
2 people overbooked, peak 101% in W34Decision
Keep the phase end, the material order has slackProposal
Move the due date of this task by one weekEverything in one place
Gantt, Kanban and wiki, side by side, with everything you already have
The AI works on your project with your chats, meetings and mailboxes, so you stop hunting for the right copy.
aicoo_global / 05 · Architecture
Architecture
How the plan, the board and the wiki fit together. The plan service owns due dates and dependencies. Every change from an agent lands as a proposal first. Access levels decide who can read which page, revisions keep every earlier version.
The team wiki
Follow the work where the knowledge lives
Pages sit next to their tasks, so plan and knowledge stay together.
SlackGmailOutlookClaude
Cursor
Codex
GitHub CopilotChatGPTTeamsZoomGoogle MeetBuilt-in MCP server · open standardYour AI,
Your AI,
your data.
Connect Claude, ChatGPT, Copilot or your own agent. They read your real plan, chats, meetings and mail, and propose the next step for you to approve.
Get Started
- We connect your agent together
01Your AI
Each gets a seat. You set its access.
One connected plan. MCP built in.
MCP
02Your data
Chats, meetings and mail stay yours.
03You decide
Nothing changes until you say yes.
Claudeis readingMeetingsMove the client presentation to next week, as agreed in today’s client call.
The evidence
What a plan that waits costs you.
80%of the day goes to meetings and colleagues’ requests
That is where the plan is actually decided — and only part of it ever reaches the plan itself. Cross, Rebele & Grant, Harvard Business Review, 2016
8.5%of projects finish on time and on budget
Measured across more than 16,000 projects. The rest drift, usually because a change reached the plan too late. Flyvbjerg & Gardner, Oxford project database, 2023
19%of the week goes to looking for information
It is written down somewhere — in a mail, a thread, a set of minutes. Finding it is the work. McKinsey Global Institute, 2012
9.9%of every euro is lost to poor project performance
Measured across organisations worldwide — the cost of plans that drift away from reality. PMI, Pulse of the Profession 2018
These four figures are public research, not aicoo measurements: Harvard Business Review on how the working day is spent, the Oxford project database behind How Big Things Get Done, McKinsey on how interaction workers spend the week, and PMI’s yearly survey of project professionals. What aicoo changed for one customer is in his own words further down.
Every person, every month
11hours back
Have you ever added up how much of your week goes to collecting information out of chats, mail and calls? This is the average time one person gets back each month with aicoo. Where the hours come from:
01
aicoo turns every conversation into a task
4 h free hours80% of a project manager’s day is talk, and only part of it reaches the plan. Details slip, tasks get typed up by hand, the rest lives in someone’s head. Each decision becomes a task with an owner and a date.
02
aicoo drafts the status report
3 h free hoursNo more Friday afternoons on “where are we?”. The draft comes from the live plan and the chats; you check it and send it. By hand 2 h → 4 min with aicoo
03
New people find answers in the wiki
2 h free hoursDecisions from calls land on the right wiki page, next to their task. New people look there first, instead of pulling a senior out of work.
04
You stop chasing people for updates
2 h free hoursEvery task has an owner and a date from the moment it exists. aicoo nudges the owner before a deadline slips, so you send fewer “any update?” messages.
05
One missed detail can cost more than a year of aicoo
on topThis lands on top of the hours above. A supplier’s new date buried in a mail is the kind of detail aicoo catches, and it proposes the fix.
What it is worth to your team
5200
Hours back per month220 h11 h per person
What those hours are worth€19,800€90 per hour
aicoo Base€160€8 per user
Savings€19,640 per month
Get StartedWe run these numbers with your team of 20.
* Based on 11 hours per person and month at €90 per hour. These are the hours alone — the problems caught in time are priced in the calculator right below.
Compliance and data securityYour IT has questions? Bring them to the first call
Your data stays in Germany, and under your control.
From GDPR to your customer’s IT security questionnaire: your project data is stored on German servers, encrypted in transit and stays under your control at all times.
You stay in control
The AI proposes. Nothing changes without your approval.
A real person helps
Pro support. On Enterprise, a dedicated success manager who also moves your data over.
Every approval on record
Each approval is logged: who accepted which change, and when.
Roles and permissions
Decide who sees and edits each project. Extended permissions management on Pro.
Ready for your IT
SSO, SCIM provisioning and audit logs on Enterprise.
Documents
The valid version always lives in our app. Earlier versions and signed copies on request.
Pricing
Simple, transparent pricing.
Per user and month.
ProRecommended
€25per user
/ month
/ month
For teams that plan resources and share knowledge.
Get Started- Everything in Base, plus
- Team wiki
- Resource planning
- Pro support
- Customizable reporting dashboard
- Collaborative communication channels
- Extended permissions management
- Customizable fields
- Unlimited AI runs with 10 automations
Enterprise
Custom
Advanced security, control and dedicated service for larger organizations.
Get Started- Everything in Pro, plus
- SSO and SCIM provisioning
- Premium support with SLA
- Data migration and onboarding
- Recover projects
- Quarterly check-ins
- Dedicated customer success manager
- Invoice billing
- Advanced audit logs and compliance controls
- Custom integrations and API access
Not sure which plan fits? We pick it together on a first call
- 30 minutes
- On your own project
- No obligation
Before you book
Questions teams ask before getting started.
Can aicoo change our plan on its own?
No. aicoo proposes each change with its source. Nothing moves until someone on your team approves it.
Which channels does aicoo read?
Mail, meetings and chat, for example Gmail and Slack. You decide which channels you connect.
Where is our data stored?
On servers in Germany. aicoo is GDPR compliant and data transfer is encrypted.
What does it cost?
Per user and month, Base is €6.40 and Pro €25 with yearly billing, or €8 and €30 with monthly billing. Enterprise is priced on request.
What happens in the first call?
30 minutes with Oliver Wilken on Google Meet. We connect one of your channels together, you see the first proposals on your own project, and we measure the hours your team gets back.
In their own words
What our customers say.
“aicoo takes the part of project work nobody enjoys: writing up meetings, chasing decisions, keeping the plan current. It does it in the background and it does it well. I would not want to work without it anymore.”
Jörg runs projects with many stakeholders and little time for documentation. Minutes and decisions used to ride along on the side.
Jörg PeierManaging Director @ ebidtopay“In our line of work, things shift constantly. And every time a task moves, the resource plan has to be adjusted with it. With 75 employees that is a lot of manual work, and things slip through: people end up double booked. aicoo picks up exactly those changes from emails and meetings and pulls the plan straight again. That is why we decided to go with it.”
Oliver leads a surveying firm with 75 employees and dozens of parallel projects. Keeping staffing in sync with a schedule that changes every week meant constant manual rework.
Oliver WuttkeManaging Director @ Wuttke IngenieureFree · 30 minutes · with a real person
Get started.
Pick a day and a time, on one of your own projects.
With Oliver Wilken
30 min meeting
Google Meet
Europe/Berlin
In the first call
- We connect one of your channels together
- You see the first proposals on your own project
- We measure the hours your team gets back
Times shown in Europe/Berlin
Pick a day
Choose a day in the calendar
Days with a dot have open times. Free times appear here.